Tool:SARA

Toolforge tools
Sistema de Avaliação de Resultados e Aprendizados (S.A.R.A.)
Website	https://sara-wmb.toolforge.org/
Keywords	Report, Learning, Wiki Movimento Brasil
Author(s)	EPorto (WMB)
Maintainer(s)	EPorto (WMB) (View all)
Source code	https://github.com/WikiMovimentoBrasil/sara
License	MIT License
Issues	https://github.com/WikiMovimentoBrasil/sara/issues

S.A.R.A. (acronym for Results and Learning Evaluation System, or in Portuguese: Sistema de Avaliação de Resultados e Aprendizados) is a web application designed for recording and evaluating acitivies qualitative and quantitative metrics. It was developed and it is maintained by Wiki Movimento Brasil and it aims to facilitate the recording and analysis of its activities.

Justification

Reporting is a fundamental part of the activities organized by the affiliates and organizations within the Wikimedia Movement. It touches everything we do and is especially related to the initiative 35 - Facilitate a culture of documentation, part of the Recommendation 7: Manage Internal Knowledge. In recent years, there's increasingly more interest in the learnings of the activities in opposition to only quantitative metrics.

Structure

The application is developed in Django, so it is divided into apps. The main apps are: Agenda, Metrics, Reports, Strategy and Users. Each app has a pletora of models, which are like templates with fields. Some of those fields correlates models.

Agenda

The Agenda is an app responsible for the establishment of a calendar of events. Each event has a title, an initial date, an end date and an area responsible for reporting the event.

Metrics

The Metrics is an app responsible for the establishment of quantitative and qualitative metrics for the activities planned. Those are defined by project. Examples of projects are: the annual activities plan, grants and other projects.

Reports

The Report is an app for the register of reports of activities. Each report consists of a 4-step form with administrative information about the activity (links, grants, area responsible etc), the quantitative metrics (number of participants, number of articles, list of organizers and editors etc), the strategy involved (directions of strategic axes related to the activity) and a learning report (learning questions of the Theory of Change and the learning of the activity).

Administrative

This tab of the report consolidates all the fields that help identify the event or activity being reported. It associates a report with an activity of the Activities Plan, identifies who is responsible for the activity, dates, fundings and links.

Quantitative

This tab register the quantitative metrics of the activity/event being reported. It shows the metrics established in the Activity Plan and fundings related. Some of the quantitative metrics registered in this tab are participants, editors, resources, organization, partnerships and technologies used. It also register Wikimedia Projects metrics.

Strategy

This tab register the directions related to the activity being reported. It is strictly related to the Strategy Plan.

Learning

This tab register the strategic learning questions of the Theory of Change, in relation to the activity being reported. It also allows the user to write the learning from organizing the activity.

Strategy

The Strategy is an app for the organization of the Strategy axes and their directions for actions.

Users

The Users is an app for the organization of the profiles and organization of the professional team and structure.

Main features

Objective and structured form: By dividing the report into a 4-step form allows the users to have a clear division of aspects being asked, and gives the necessary visual break.
Reports export: A functionality for the export of the reports for further analysis (qualitative analysis, for example).
Metrics tracking: A functionality for the visualization of metrics reached and to be reached, per project.
Calendar: A functionality for the better organization and tracking of activities to be executed throughout the year.

Security

The application uses the Django built-in authentication system, for some informations are sensitive and need to be protected from public eyes until anonimized. All the reports have their metrics aggregated and are then published into our reports page.

Versions

1.1

Metrics tracking implemented
100% coverage by unit tests
A lot of bugs resolved

1.0

Release of the tool