SRE Offboarding

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Phabricator ticket

[] update LDAP permissions based on NDA status
[] update Phabricator permissions based on NDA status 
[] Check HBase/Haddoop permissions and inform the SRE analytics team
[] update user in [[ | modules/admin/data/data.yaml]]
Additional task for SRE team members
[] Review access to internal IRC channels
[] Remove from ops mailing lists (ops and ops-private)
[] Remove from private Exim aliases
[] Remove Icinga contacts in private.git
[] Remove Icinga user
[] Remove from pwstore
[] Remove from Technical Operations group (if part of Core SRE)
[] Review access to network devices (and potentially remove access)

All Users

The following sections needed to be completed for all users regardless of team

Volunteer status

Email the user and ask if they wish to remain on as a volunteer, is so ensure they have signed an NDA

Check Users LDAP access

When Off Boarding users in LDAP you have a number of options

  • remove the user from privileged groups leave them in all un-privileged groups
  • convert the user into a volunteer (Requires Signed NDA)
  • completely remove the user

The following commands can be run from mwmaint1002.eqiad.wmnet

Remove user from privileged groups

This is the default action if a user does not want to become a Volunteer

offboard-user -l $user

convert user to a Volunteer account

First ensure the user has signed the NDA, if so run

offboard-user --turn-volunteer -l $user

Completely remove user

By default all non-priv LDAP/Phab groups are retained!. To completely remove a user we can add

offboard-user --drop-all -l $user

Applying the change

Theses commands will print create LDIF file to use for removal and the instructions command you need to run e.g.

 cat jbond.ldif
 dn: cn=ops,ou=groups,dc=wikimedia,dc=org 
 changetype: modify 
 delete: member 
 member: uid=jbond,ou=people,dc=wikimedia,dc=org 

 dn: cn=wmf,ou=groups,dc=wikimedia,dc=org 
 changetype: modify 
 delete: member 

 member: uid=jbond,ou=people,dc=wikimedia,dc=org
 ldapmodify -h -p 389 -x -D "cn=scriptuser,ou=profile,dc=wikimedia,dc=org" -W -f jbond.ldif

if you just wish to check a users permission you can run the following command , we will use this for checking haddop permissions later

offboard-user --list-only -l $user

Check Users Phabricator access

If the user is remaining with Wikimedia as a volunteer and their Phabricator account is linked to an LDAP account or their Phabricator account is linked to a account which does not end in "(WMF)", then they this step can be skipped. Check their profile page in Phabricator to see what their Phab account is linked to.

Search for the username in Phabricator, once you have the user's Phabricator username run the following command (again you can use --list-only to check first)

offboard-user -p $user

if the user is a member of any privileged groups e.g. Security, WMF-NDA you will be promoted to remove them, do so.

If the Phab account is connected only to an WMF SUL/OAuth account on (see the user profile on Phabricator), then the Phab user account shall get disabled, to make it clear to anyone that the person is not active anymore and to allow searching for tasks still assigned to the person not active anymore. The user cannot log in anyway anymore to Phab in that case, as their SUL/OAuth account on is also disabled.

Handle Hadoop leftovers

We first run the following script to check if the user has any haddop permissions

offboard-user --list-only -l $user

You need to make a list of all entries that mention hadoop in the following example we need to make a list of the groups statistics-privatedata-users and analytics-privatedata-users

User DN: uid=jbond,ou=people,dc=wikimedia,dc=org
Is member of the following unprivileged LDAP groups:
  cn=project-bastion,ou=groups,dc=wikimedia,dc=org (can be retained)
  cn=project-deployment-prep,ou=groups,dc=wikimedia,dc=org (can be retained)
  cn=project-tools,ou=groups,dc=wikimedia,dc=org (can be retained)
  cn=tools.perflogbot,ou=servicegroups,dc=wikimedia,dc=org (can be retained)
Is not a project admin in Nova
Is not a member in any privileged group
statistics-privatedata-users grants access to Hadoop/Hive, check PII leftovers
analytics-privatedata-users grants access to Hadoop/Hive, check PII leftovers

Once you have this information create a new fabricator task and tag it with Analytics and link it to your own Off boarding ticket. you can use the following for the ticket text

$Full_Name ($username) is currently being off-boarded and please check if they left stuff in their home dirs on stat*/notebook*/HDFS since they where part of:


Validate shell access to the prod cluster

to remove a shell user we will need to prepare a patch against `modules/admin/data/data.yaml` to preform the following tasks

  • add the user to the groups['absent'] at he very top of the file
  • remove the user from all other groups
  • update the users entry to:
 * remove the email entry
 * blank out the ssh keys i.e. set it to `ssh-keys: []`
 * mark them as absent

Look at a real patch in phabricator to see what this looks like.

Once this change has been accepted into puppet the user will be removed from all machines in ~30 minutes. It is possible that a user may still have a process running e.g. screen, tmux. in theses cases puppet will fail as userdel is unable to remove the user and puppet. We will get an alert for this so monitor #wikimedia-operations for any alerts and intervene manually. if it is obvious the running process is not doing anything useful then just kill it otherwise double check with some one from the users team.

SRE Staff

For SRE staff there are additional steps we need to preform. Some of theses changes require you to edit the private git repo. When doing so ensure you have read the README file in /srv/private. Specifically

  • DO NOT EVER rewrite history in this repo. No git commit --amend, no git rebase
  • all changes and the git commit need to be preformed as root or with sudo

Review access to internal IRC channels

We need to ensure Users are removed from private IRC chat channels. If you are not aware of the private channels or there associated Op please contact a member of the SRE security team

Remove from ops mailing lists (ops and ops-private)

First you can check which lists a user is on with the following command on the mailman server ( at time of writing)

sudo /var/lib/mailman/bin/find_member

To remove a user from a our mailing lists run the following commands

sudo /var/lib/mailman/bin/remove_members --fromall

more information can be found on the Mailman page

Remove from Exim aliases from private.git

Remove the user from all alias files under the following dir


New users will probably only have one entry for, however users who have been around for some time may appear in multiple locations

Remove Icinga contacts in private.git

Remove the users entire `contact` entry from


Remove Icinga user

Create a patch to the puppet repository to remove all instance of the user modules/icinga/files/cgi.cfg. Note the user name show hear is the LDAP (Wikitech wiki) username which is not necessarily the same as the shell account.

Remove from pwstore

For this you will need to contact Moritz or Daniel and ask them to preform this task. Check the Pwstore page for more information

Remove from Google group for private groups

Email Mark, Faidon or Moritz and ask them to remove the user from the Google group

Review access to network devices (and potentially remove access)

Please created a linked phabricator task asking for network access to be checked and tag it with netops